Time Saving Hacks For The Overwhelmed Teacher

Teaching can be wonderful, teaching can be transformative, and teaching can be down-right overwhelming. The duties and responsibilities placed on the shoulders of a teacher are rivaled by very few other professions. Add in teacher guilt and it’s a perfect recipe for pulling 50-70 hour weeks in a desperate attempt to keep the classroom operating. Educators did not choose this profession to then face years of feeling like they’re drowning to meet expectations. Steps can be taken to get rid of the underlying stream of stress that comes with teaching- these tried and true hacks may just help save your sanity and give you more of a teacher-life balance.

The most common complaint that surfaces from teachers in forums focuses around the concept of time, more specifically, around the lack of time that teachers have available to complete the tasks that are required of them. Legally, districts are only required to provide one lunch period and one prep period per work day. It is a common complaint that this is not enough time for planning, printing off necessary work, grading student work, providing constructive feedback on writing, entering in grades to keep the Student Portal updated, creating teacher lessons and materials, updating classroom bulletin boards, contacting parents about celebrations/concerns, etc. I found myself frequently working through my lunch period, gulping down my lunch just so that I didn’t have to take home as much work to grade that night. I truly felt like a zombie and knew that it was time to figure out some ways to get more of a balance between my real-life and my teacher-life.

Does this sound like you? Are these your concerns too? If so, I have figured out a few time-saving hacks in the past few years that have truly and honestly given me my lunch period back (most of the time).

Common Mistake: Grading Student Work As It Is Turned In

When I was a new teacher, I used to grade homework assignments, test/quizzes and essays whenever the students turned them in to me. In my eyes, I was SAVING time for future me because I was grading the paper now. In reality, I was slowing my grading process down entirely by forcing my brain to grade a paper on characterization that was turned in, then switching gears to grading a few papers turned in about irony, etc. I was exhausted within a few months.

Time-Saving Hack #1: Batch Work Being Graded

“Batching” work means to collect all of a certain assignment BEFORE beginning the grading process. You are essentially streamlining the grading process, and will shave minutes if not eventual hours off of your time spent grading. Your brain can get into a rhythm when it is grading multiple copies of the same assignment, thus eradicating the need to think for a few seconds about each question’s answer before determining its appropriate level of correctness.

Of course, students who turn in work late can’t be avoided, so those assignments will need to be graded when turned in (unless you can wait for all assignments, if the students do not need immediate feedback).

Batching tasks in general is a huge time saver, and something you may already be doing intuitively. When there are papers to be sent to the office, wait until you have everything around that needs to be done in the main office (worksheets to be copied, that book you need to return to a co-worker, study guides already printed to the office, etc). Your time is so valuable, make sure each trip you make is purposeful. You may find yourself feeling less frazzled, less anxious and more present just by getting several tasks done at once.

Common Mistake: Thinking You’ll Remember To Do It Later

I used to have a good memory… before I became the teacher/counselor/cheerleader/second-mom/disciplinarian/coach to over one hundred students a day. On a daily basis, teachers make more split second decisions than most doctors, and are keeping track of multiple levels of data merely by observing behaviors of students. Your to-do list? DEFINITELY not going to be most prominent in your memory space.

Time-Saving Hack #2: Keep a Daily To-Do List For the Week

Print off a weekly to-do list that breaks down each day. Teachers who groan at list-makers, stop. Go print one off. This is not “just one more thing to do”, this will actually aid with time-saving hack #1. Each morning I get to school with enough time before my first period class begins to write out the tasks I have to accomplish for the day, tasks I can push off until the following afternoon, and tasks that need to be completed sometime before Friday at 3:30 PM.

I keep this paper on my desk all week long, crossing out each task completed and jotting down more as ideas come to me. When I get an idea for a neat project I’d love to do (you know, when I get time) I write it out on the back of the paper. Sometimes I DO get to that project over the weekend, and sometimes I file it away for a later date. Either way, I’m not losing the ideas that are always popping into my head because if they are not written down, I can never guarantee they will re-emerge into my brain.

If you don’t want to search for a weekly to-do list or create your own, borrow mine. It’s simple, it’s fun, and it is easy-to-use. Oh, and it’s free.

Common Mistake: Not Having a Set Place For Students to Turn In Work

There are so many different ways of collecting papers from students. Some teachers have been taught to ask students to pass their papers to the front of the room, some teachers collect work from the desk as students are working on something else, other teachers have no system and sometimes ask students to hand their work directly to them. Now, if those systems are working for you and you love them, then you just keep on keepin’ on! However, I have found that I lose papers those ways, I spend too much time shuffling papers around instead of starting the lesson, and I just toss them somewhere on my desk to dig through later. Recipe…for…disaster.

Time-Saving Hack #3: Create a Set Turn-In Location

I purchased cheap paper bins that are each labelled according to grade level and class period. I train my students during the first two weeks of school that any and all assignments need to be placed into the bin. I give them small tasks and they practice placing the work in the bin without me even telling them it is practice. I make a point to refuse to take any paper from a student during those first few weeks, and instead gently ask, “Where do we turn in papers for this class?” which is immediately met with a giggle and feet headed towards the Homework Bins.

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Example of Homework Bins

You will need to create a clear and calm expectation that turning in work is to be done in a timely manner and quietly. Any student during the initial learning period and at any time later in the year who turns in work, then chats with a neighbor, is loud and obnoxious etc you must immediately ask them to stop, go collect their paper, return to their seat, and try again. Yes, this will eat up precious classroom minutes… but will pay off in the long run. Remain patient throughout, and keep a neutral face. If you are calm as you teach them this process, they will learn that it isn’t something that can get a reaction out of you and should just be done well.

This system saves time in a few ways:

  1. Students are more certain of expectations for completed work and feel confident enough to walk in after school, in between classes, etc and place their work in the correct bin without having to interrupt me.
  2. The teacher does not have to shuffle/organize papers right then and there, but may immediately begin prepping the next part of the lesson while students return to their seats.
  3. You do not lose papers in the mass struggle of papers that may be accumulating on your desk.
  4. You have an enormous amount of control over where papers are and can strongly counter any student who tries to claim that you, the teacher, lost their paper when in reality… they never completed nor turned the paper in. Consider having a set slot near your desk that you place papers to be returned to students (one slot per class period), that way there is very little room for error.

Common Mistake: You Grade Everything

I think this may have been (and sometimes still is) my greatest downfall as an English teacher. I saw where my students were lacking and I felt that I needed to place a specific, numerical grade on every single assignment I gave. I also felt I had to leave feedback on every paper I returned to them, and so I spent most nights curled up on the couch making notes and helpful tips that students glanced over and then filed away without any further thought. OUCH.

Time-Saving Hack #4: Only Grade What Needs Constructive Feedback

First, take a good hard look at everything you are assigning. Is each one necessary? What is its purpose? If you are assigning it as work to keep the students busy for the class period, but the work itself is not super helpful in achieving the skill you want them to eventually be proficient in, then you have some changes to make. For your sanity, more so than anything else.

Keep assignments that have worked well for this cohort of student. Keep assignments that kids year after year seem to LOVE to complete, and assignments that tend to give the most kids “Aha! Moments”. Then, take an objective eye to the rest and nix assignments that you can admittedly say are not pulling their weight.

Then, gather the assignments that you deemed were valuable for your teaching and organize them into three piles: assignments that need to have written feedback, assignments that need a numerical grade and assignments that need a check-plus, check or check-minus grade. If you’re unsure of the purpose of the latter, it is to let students know where their work fell in terms of quality without you having to assign a specific grade or write feedback. I give these grades to papers that we will all go over in class together, and we discuss why some responses landed in each category. Students learn how to improve their work without taking a hit with a poor numerical grade.

  1. Assignments that need to have written feedback: paragraphs, essay drafts, planning sheets, short responses.
  2. Assignments that need a numerical grade: tests & quizzes, essay final drafts (use a rubric to avoid having to write further extended feedback), study guides.
  3. Assignments that need a check-plus, check or check-minus grade: journal writes, grammar practice, initial worksheets on new skills, background knowledge charts, class work.

This will save (especially English teachers) a LOT of time in grading papers. Oh, so much time.

Common Mistake: You Print Things Off Only As You Need Them

Your first years of teaching may feel like treading water in the Atlantic Ocean – you can barely keep your head above the waves. One mistake teachers make is to only print off worksheets the day before or even the morning of the day that they are going to use them. This puts them in constant prep mode, where they can’t really relax and focus in on the their teaching as they are thinking about what materials they need to print off for the next day.

Time-Saving Hack #5: Print Off Most (If Not All) Materials You Need For The Week At One Time

Admittedly, this ties back into batching your tasks in the first time-saving hack, yet this one is important enough to earn its own header. I plan for my week ahead on Sundays, you may choose a different day according to your schedule. On that day, make a list of materials that you absolutely will need for that week’s lessons. This includes Bell-Ringers, worksheets, homework assignments, Exit Slips, handouts… everything. Make a point of getting to school a bit earlier than everyone else and before you do anything else, get your copies made for the week. Paperclip them into piles according to grade level or class, and keep them somewhere organized by day. Now, you’ve just freed up (at least) one prep period standing in line at the copier, and probably made your week a little bit more blissful.

Here’s to you finding more time for the things your heart truly loves, and investing less time on silly tasks that drain your creative brain.

If you’re looking for a great organizational hack for managing absent work, read my article on a Stress-Free System for Absent Students.

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Absent Work Bins

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2 thoughts on “Time Saving Hacks For The Overwhelmed Teacher

  1. mrsbreed says:

    I love your idea of using a set turn-in station. I’m not currently using it because of what l discovered last year toward the end of the academic year. A student who sat near the turn-in station would wait until I wasn’t looking and would steal someone’s paper to copy it surreptitiously. The problem was the location.

    Now I’m in a new room and have 186-196 students over six periods. It’s so crowded in some classes that I find myself placing the stations where space is available. I don’t like having my turn-in station too close to my desk as some students will consider my desk to be part of the area available to them and help themselves to materials on my desk. Your article is prodding me to try to find a better place to have a permanent station for the next semester. : )

    Liked by 1 person

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